Last updated: 19/11/2025
1. Who we are
This Privacy Policy explains how nm excellence (“we”, “us”, “our”) collects and uses personal data.
- Website: https://nm-excellence.com/
- Email: [email protected]
- Address: 12th Menandrou Str, Eliona Tower (1st Floor), 1066 Nicosia, Cyprus
- Activity: multilingual recruitment and corporate consulting services, mainly in the Human Resources sector.
We operate within the European Union and process personal data in line with applicable EU data protection law (GDPR) and local law.
2. What we do
We focus on:
- Multilingual recruitment and talent acquisition
- Corporate and HR consulting
- Sourcing & advertising support
- HR training and coaching
In that context we process personal data of:
- Job candidates
- Corporate clients and prospects
- Visitors to our Website
3. Personal data we collect
We may collect and process the following categories of data:
3.1 Data you provide directly
a) Contact forms & email
When you contact us via forms or email, you may provide:
- Name and surname
- Email address
- Phone number
- Company name and role
- Any information you choose to include in your message
b) Job applications & CV upload
When you apply for a job or upload your CV through the Website or via email, you typically provide:
- Identification and contact details (name, surname, email, phone)
- CV/resume details (education, work experience, skills)
- Language skills and job preferences (location, type of role, salary expectations, availability)
- Other information you choose to include in your application (e.g. cover letter, reference contacts)
c) Newsletter subscription
If you subscribe to our newsletter, we collect:
- Email address
- Optionally, name and basic preferences (if requested in the form)
3.2 Data collected automatically
When you visit our Website, certain information may be collected automatically, such as:
- IP address
- Browser type and version
- Device type
- Pages visited, time and date of visit
- Referring URL
This is typically collected through cookies and similar technologies (see section 7. Cookies and similar technologies).
3.3 Data from clients and partners
If you are a corporate client or prospect, we may process:
- Contact details of your staff (name, email, phone, role)
- Information about your company, vacancies and job requirements
- Communication history and contractual details
4. Why we use your personal data (purposes and legal bases)
We process personal data only when we have a legal basis under GDPR, mainly:
- Performance of a contract or steps prior to entering a contract
- Legitimate interests
- Legal obligations
- Consent
More specifically:
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To manage job applications and recruitment processes
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Evaluate candidate profiles, match them with suitable roles, introduce candidates to our clients, manage interviews and follow-ups.
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Legal basis: performance of a contract / steps at the request of the data subject; legitimate interests of candidates and clients in recruitment services.
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To provide corporate consulting and HR services
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Communicate with client representatives, understand business needs, deliver consulting projects and trainings.
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Legal basis: performance of a contract; legitimate interests.
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To respond to your enquiries
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Answer questions sent via contact forms, email or phone.
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Legal basis: performance of a contract / steps at your request; legitimate interests.
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To send newsletters and updates (marketing)
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Share news about our services, job opportunities, events and HR-related resources.
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Legal basis: your consent (which you can withdraw at any time).
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To operate and improve our Website
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Ensure security, measure traffic, solve technical issues, improve content and user experience.
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Legal basis: legitimate interests (safe and efficient operation of our Website).
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To comply with legal obligations
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Keep records where required by tax or labour law; respond to lawful requests from authorities.
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Legal basis: legal obligations.
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5. How we share personal data
We only share your personal data when necessary and with appropriate safeguards:
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With clients (employers)
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For candidates: we may share your CV and relevant information with potential employers that have a suitable vacancy, after you apply or otherwise show interest.
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We do not sell candidate data; we share it strictly in the context of recruitment.
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With service providers
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Hosting and IT providers
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Email and communication tools
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Professional advisors (e.g. accountants)
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These parties act as data processors and are bound by contractual obligations to safeguard your data.
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Within the EU and, where applicable, outside the EU/EEA
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When data is transferred outside the EU/EEA, we use appropriate safeguards such as Standard Contractual Clauses or rely on other GDPR-compliant transfer mechanisms, where required.
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With authorities and legal entities
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If required by law or to protect our rights (e.g. in case of disputes, fraud prevention, security incidents).
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We do not sell your personal data to third parties.
6. Data retention
We keep your personal data only for as long as necessary for the purposes described above or as required by law.
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Candidates: CVs and application data are generally kept while we actively work with you and for a reasonable period thereafter to inform you about future opportunities, unless you ask us to delete them earlier.
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Clients & partners: data is kept for the duration of our cooperation and for as long as required for contractual and legal obligations.
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Newsletter subscribers: until you unsubscribe or withdraw your consent.
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Legal and accounting records: as required by applicable law (for example, tax law).
You may ask us for more detailed information on retention for specific categories of data.
7. Cookies and similar technologies
Our Website may use cookies and similar technologies to:
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Ensure proper functioning and security of the site (strictly necessary cookies)
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Remember certain preferences (functional cookies)
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Compile anonymous statistics about the use of our Website (analytics cookies)
Where required by law, we will ask for your consent before using non-essential cookies.
You can control cookies through your browser settings and, where available, through any cookie banner displayed on the Website. Disabling certain cookies may affect the functionality of the site.
8. Your rights under GDPR
You have the following rights regarding your personal data:
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Right of access – to know if we process your data and obtain a copy.
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Right to rectification – to correct inaccurate or incomplete data.
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Right to erasure (“right to be forgotten”) – where certain conditions are met.
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Right to restriction of processing – in specific circumstances.
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Right to data portability – to receive data you provided in a structured, commonly used and machine-readable format and to transmit it to another controller.
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Right to object – especially to processing based on legitimate interests or for direct marketing.
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Right to withdraw consent – at any time, where processing is based on consent (e.g. newsletter).
To exercise your rights, please contact us at: [email protected]
You also have the right to lodge a complaint with the competent Data Protection Authority, for example the authority in the EU Member State of your habitual residence or place of work.
9. Security
We take reasonable technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
However, no system is completely secure. Email communication and internet transmissions may not be fully secure, and you should take care when sharing sensitive information online.
10. Data of minors
Our services and Website are not primarily directed at children. We do not knowingly collect personal data from persons under the age of 18. If you believe that a minor has provided us with personal data, please contact us at [email protected] and we will take appropriate action.
11. Changes to this Privacy Policy
We may update this Privacy Policy from time to time, for example due to changes in law or our services. The updated version will be published on this page with a new “Last updated” date.
We encourage you to review this page periodically to stay informed about how we process your personal data.
